Skip to main content


[email protected]


What is a registrar and what do they do?



1. an official in a college or university who is responsible for keeping student records.


That seems simple enough, right? Well, it's a little more complex than just alphabetizing student files.

Check out this list of some of the things we do:

  • Ensure institutional compliance with the Family Educational Rights and Privacy Act (FERPA)
  • Provide students with an Annual Privacy Notice
  • Process course registrations
  • Evaluate and record transfer credit
  • Verify enrollment
    • Students may request enrollment verification by emailing [email protected]
    • Third-party verification requests are fulfilled exclusively by National Student Clearinghouse at
  • Maintain the Degree Works degree audit system
  • Conduct final graduation evaluation and certification
  • Process major changes
  • Determine eligibility and process D/F repeat and academic forgiveness
  • Update student contact information (name change, address, phone, etc.)
  • Record non-traditional credit (portfolio, professional licenses, etc.)
  • Ensure final grades are recorded and process grade change requests
  • Determine residency status
  • Process complete withdrawals from school
  • Maintain the transcript request database
    • Official transcripts are requested exclusively through National Student Clearinghouse at
    • Unofficial transcripts are available within your MyBridge student portal

As you can see, the Office of the Registrar is involved in many areas. Please take a few moments to familiarize yourself with our services by exploring our pages within the navigation pane.


Where is the registrar located?

     Building 2000
     2001 Union Carbide Drive
     Suite 012
     South Charleston, WV  25303